Data Protection and Enrolment Policies

Oldham Sixth Form College stores information about students. We are required to keep this information secure, use it for the intended purpose and delete it when it is no longer required. Access to this information is restricted to appropriate staff, and is password protected. You provide information at the time of your application and enrolment and we may also obtain data from your previous school and/or other agencies. Additional information will be generated and stored about you during your time at the College, such as attendance data, progress, course/timetable information, examination/test results and disciplinary records. By applying to/enrolling at Oldham Sixth Form College you are agreeing to the use of your personal data as described in our Privacy Notice.

Please see our Privacy Notice (Pinnacle Learning Trust) for further information.

Data Protection Policy and Privacy Notice

Click here to download our Data Protection & Consent Form for students and parents/carers

Education and Skills Funding Agency (ESFA)

The Education and Skills Funding Agency (ESFA) is an executive agency of the Department for Education (DfE). Their privacy notice explains how they use your personal information.

ESFA Privacy Notice

Learner Records Service Privacy Notice

The Learning Records Service (LRS) is operated by the EFSA and collects information about learners for relevant post-14 qualifications, for example GCSEs and A-Levels.

Learning Records Service Privacy Notice


Photographs may be taken of students during their time at college for use in our printed publications displayed around the college, as teaching resources within the curriculum, on the internal and external college websites and the Virtual Learning Environment. Students will be notified if photographs are to be used in college publicity and will have the opportunity not to be involved. Filming may take place around the college and on trips and visits and used for publicity purposes. It is a requirement of the examination board in the following courses that photographic or video evidence is provided to demonstrate students’ ability; Art, Dance, Drama, Film Studies, Health & Social Care, ICT, Media, Music, Performance Studies and PE. Filming may take place in lessons and used for staff training and development purposes.

Although the associated risks are minimal, schools and colleges have a duty of care towards students. The college recognises the need to ensure the welfare and safety of all young people. In accordance with our child protection policy, we require parents and students to give their consent for the college to take videos, photographs and other images of students for the purposes described above. We will take all necessary steps to ensure that any images produced are used solely for the purposes for which they are intended. The images will never be sold or made available for wider publication without further parental approval.


At Oldham Sixth Form College, everything we do is designed to help each student achieve to the best of his or her ability. All students must practice honesty and integrity by not participating in or encouraging plagiarism or misrepresentation of original work. Therefore, the College will be using the services of TurnitinUK, an Internet-based plagiarism-prevention service to review students’ work.

TurnitinUK is a secure website which uses information stored in an online database to identify similarities to existing sources or other submitted work. The company prides itself on ensuring that its services fully comply with UK copyright and privacy laws. Please refer directly to the TurnitinUK website for further information. Students who submit papers to TurnitinUK retain the copyright to the work they created.

Turnitin UK Policy and Privacy Notice

Tutors will make students aware of the terms and conditions of using Turnitin and reinforce that the work they submit must be their own. The College believes that this online service is a key tool in aiding students and tutors in the development of both literacy skills and good character attributes.

TurnitinUK’s user agreement requires that we make parents aware of the Terms and Conditions of Use and Consent for students under the age of 18, these are detailed below. If you have any queries about the use of TurnitinUK please contact Corinne Walker ( or Louise Astbury ( or by telephone on 0161 287 8000.

Terms and Conditions of Use and Consent (Students)

I understand and agree that:

  • Information submitted through this service may be stored in the United States and that, as these services are beyond the care and control of the College, the College cannot be held responsible for any consequences/misuse of any information posted through this service;
  • I should avoid posting confidential/personal information with this service, as any such information may be disseminated;
  • I must abide by the College’s Code of Conduct when using the service. I acknowledge that if I engage in any inappropriate or illegal activity while using this service, that I risk discipline and/or having the use of these services suspended or removed;
  • I must abide by any User Agreement in respect of the service, and I understand that the College has the right, regardless of ownership, to monitor my use of the services;
  • Information which may lead to suspicions of a possible criminal infraction will be forwarded to the appropriate authorities (as well as appropriate College staff) and may lead to disciplinary or legal consequences.

Resources Loan Policy

While studying at Oldham Sixth Form College, students may be issued with resources to support their learning.  Please be aware that these resources remain the property of the Sixth Form College at all times and include ANYTHING loaned to a student (such as books, equipment etc).


There are a number of guidelines relating to these resources that we ask students to adhere to.  These guidelines are listed below for your information.

  • Students should only use the resources for College related purposes.
  • Students must check that the resources are in a satisfactory condition and report any problems/damage immediately to the member of staff issuing the resource.
  • Resources must not be passed on to other students/persons and the student must accept full responsibility for its safe-keeping and appropriate use.
  • Resources should be kept in a secure location at all times when not in use (on or off site).
  • The College will not be responsible for any damage caused by malfunction of the resource whilst off site or in transit.
  • Parents may need to check that their insurance covers any equipment on loan, particularly with regard to camcorders and more expensive items, as the College’s insurers will not cover items taken off site.
  • Students will be responsible for the removal of their personal or course-related data before the resource is returned.
  • Equipment must not be used to download or produce any offensive or illegal content (e.g. violent, pornographic or racist material or illegally downloaded music or films).
  • All software pre-installed on equipment is licensed to the College for sole use by the student and no other software should be installed.
  • If the resource is damaged or lost then parents/guardians will be liable for the cost of replacement or repair if reasonable precautions have not been taken.  The cost of replacement will be based on the College’s standard specification at the time of the loss, and any repairs will be charged at cost.
  • Students must return the resource by the end of the specified period. Failure to return the goods will result in the College raising an invoice for the full replacement value.